Legislative workflows often require a significant commitment from clerical staff. Drafting legislation, getting items approved, compiling information from various departments, and creating an agenda are integral parts of the premeeting process, yet can be very time-consuming. Then, there are live and post-meeting processes that staff must follow to ensure an accurate account of a meeting. With so many moving parts, steps can be overlooked or items can be inadvertently dropped. Using a completely automated, round-trip legislative workflow solution can save staff countless hours while helping them maintain legislative accuracy.
Legistar allows government staff to easily manage the entire legislative process from start to finish. From drafting files, through assignment to various departments, to final approval, this product is an automated solution designed to reduce workloads and create a more efficient method for managing decisions. Legistar helps governments organize, store, and easily retrieve electronic documents all in one system. It also maintains all legislative data and tracks each item’s path through the entire process. Plus, it allows staff to quickly and easily publish agenda and minutes documents to the Web, helping ensure records availability and promote government transparency.
Electronically route agenda items for approvals. Create an automated approval sequence and let the system manage the work. Selected approvers will be notified when the item is ready for their review. Approvers can review all item details, supporting documents, make edits, approve or deny the request through the system or a browser-based form.
Simply type the file text directly into the system or draft it in the familiar template of Microsoft Word®. Create templates and standard paragraphs for quick drafting. Once the text of an item is complete, add supporting attachments of any file type to substantiate the item. Staff, elected members and even residents can submit agenda items through a form on your website.
Easily create new files for meeting agendas. By indicating the item type (resolution, ordinance, communication, etc.), meeting body in control of the item, and the item’s status, items are automatically placed on the appropriate upcoming meeting agenda.