The public meeting process is a cornerstone of democracy. Public policy takes shape based on government actions. To run effective meetings, agencies rely on disciplined rules of order and conduct. However, addressing each sequential item on a meeting agenda is a lengthy process involving a complicated set of procedures and deliberations. This can disrupt the natural flow of meetings and actually slow down legislative progress.
VoteCast gives elected officials an easy, more effective way to participate using touch-screen displays. It facilitates more productive public meetings and reduces distractions for voting members. By leveraging touch-screen voting modules every part of the meeting process is automated —motions, votes and even speaker management. Plus, it allows elected members to review a paperless agenda and any supporting documents, saving time and reducing administrative burdens. In streamlining deliberations through touch-screen displays, organizations can actually reduce the overall meeting time.
VoteCast also ensures consistency and accuracy in public records. All actions captured from touch-screen displays are recorded directly into the public record as part of the meeting workflow. All legislative data is seamlessly transferred with no additional work. VoteCast workflows are configured for each client based on their public meeting processes.
Provide paperless access to all meeting materials
Reduce the cost and manual labor of printing and distributing agenda packets. Touch-screens provide paperless access to the agenda and supporting materials—decision-makers have all the information they need at their fingertips. Review agenda items, suggested action, motion, mover, seconder and any available documents for each item.
Handle speaker requests with minimal disruption to the meeting
Elected members can request to speak at any time during the meeting using an electronic speaker queue built into the display. Seamless transitions between speakers allow each member to monitor the time remaining and speaker name, minimizing disruptions during the meeting.
Reduce the risk of error—record actions directly into the public record
Eliminate the possibility of inaccurately reporting policy actions and outcomes. Through the live meeting workflow, all decisions are directly added to the official public record in real-time. All archived meetings will display vote results and allow audiences to jump directly to those items through the published agenda or minutes document.
Archived meetings allow you to show the same results you show live and include links to those discussion items.
Attain the highest level of voting integrity
Ensure that voting is organized, fair, and accurate. Using an electronic process, votes are simultaneously recorded and tallied up. Previously cast votes can be referred to at anytime
