Government Efficiency

Budget constraints, increased workloads, higher regulatory standards, and demands for better citizen services are weighing heavily on government. Department heads must strike a balance between keeping costs low and increasing staff performance levels. They must mitigate these challenges by generating efficiency improvements across every cornerstone operation—from conducting meetings, interacting with citizens, delivering information to the public, and training staff.

Granicus technology helps governments create efficiency in all these areas. It gives staff tools to streamline public meeting management and Web-based technologies to manage and deliver information to public and staff audiences with greater cost-efficiency. Our goal is to help you make the best use of your  existing people, processes, and technology. Leverage our solutions to:

• Enhance public meeting efficiency and drive higher levels of productivity

  Governments demand more effective public meeting procedures to ensure deliberations are conducted in a fair, open forum. Maximizing staff time in the before, during, and after stages of your public meeting can drive higher levels of policy making productivity. Granicus uniquely designed its legislative products to help streamline every part of the meeting process through automated, systematic workflows. Granicus technologies help government reduce the staff time and administrative costs required to prepare and orchestrate legislative processes—from agenda preparation, minutes creation, administering procedures including motions and votes, and delivering public communication.

• Decrease the time and effort required to create meeting minutes

  Creating meeting minutes is a lengthy process requiring strict attention to detail, accuracy, and consistency. Clerks spend many hours or days ensuring meeting actions are precisely recorded as well as structured and disclosed to the public in accordance with open meeting and records laws. MediaManager minimizes the time and effort involved in creating and delivering minutes to the public. Clerks can leverage our end-to-end automated tools to: annotate live meeting actions— including, motions, notes, and votes; Start audio/video public meeting recordings; Edit minutes; Publish a rich minutes document to the web—containing meeting actions hyperlinked to the public meeting streaming recordings.

• Reduce public information costs

  It’s time-consuming and costly for agencies to dedicate resources to manually respond to the high-volumes of public inquiries—phone, email, or in-person—regarding decisions, agenda items, or meetings in a time-efficient manner. Combining our Streaming Media and Legislative solutions, helps agencies increase citizen responsiveness, while minimizing the impact on staff time. Our technology workflow helps you build an Integrated Public Record on your Website. This rich Media Portal is proven to reduce the number public inquiries by up to 50%. It also gives citizens the power to inform themselves and collaborate more effectively without demanding more staff time and resources. With Granicus, both staff and citizens gain more efficiency in the way they access and use legislative information.

• Enhance citizen interaction, without creating more work for staff

  Government has various points of information exchange with the public—some mandated by open meeting laws or public disclosure laws, and some driven by internal procedures. Granicus can help you streamline and enhance government communication. We combine government workflow automation—legislative processes, training, and citizen interaction—with Web 2.0 tools that are proven in the governments sector: live and on-demand streaming, video indexing, metadata search, citizen collaboration. Granicus has experience and expertise to help you drive internal efficiencies and heightened service delivery—without adding overhead to your existing public information processes.

• Automate web publishing: centralized streaming media and public records

  Posting vital public information to the Web is a mundane process that sometimes involves time from multiple staff members to complete in a timely, accurate manner. Granicus MediaManager and MinutesMaker products give staff easy-to-use tools to publish minutes, agendas, streaming media, and podcasts to the Web through an automated workflow that requires minimal staff interaction.

• Deliver information and applications faster—while minimizing costs

  Governments must modernize their applications and infrastructure to provide the most efficient, reliable, secure, and cost-effective environment for service delivery and internal operations. Granicus helps drive this with our fully hosted and managed Software as a Service model. Our Streaming solution gives staff a reliable Web-based application to work from any location with an internet connection. This model lowers operating costs by giving multiple departments and staff members a single application to control their own content—while sharing hardware, software, storage, and bandwidth resources. Also our fully managed, advanced media storage and distribution options—MediaCenter, StreamReplicator, and MediaVault—ensure your streaming performance is reliable, high-quality, and cost-effective.

• Streamline enterprise training programs: spend less money, get more value

  Delivering trainings to citizens or staff over the Web is a growing priority for governments facing limited funding and resources to meet higher service delivery requirements. Training Edition can help governments save thousands of dollars in staff time and travel expenses by replacing in-person, inflexible trainings with audio and video on-demand trainings over the Web. Training Edition provides an end-to-end online training solution to simplify your workflows—from training creation, management, delivery, and tracking.